ENGINEERS WITHOUT BORDERS

• Oversee the chapter development, activities, and achievements  

• Help build strategic partnerships within UCSB and the local community  
• Run officer meetings  
• Plan officers transition and yearly retreat  
• Oversee projects progress 
• Facilitate networking opportunities for the chapter  
• Prepare annual budget and oversee fundraising progress  
• Point of contact for EWB-USA and the WC region  
• Delegate responsibilities to other officers 
• Represent the chapter as needed  
• Document chapter activities and facilitate knowledge transfer  
• Attend Southern California chapters monthly conference calls  

• Bi-weekly officer’s meetings (2 hours) 
• Other responsibilities (5-10 hours per week) 

• Transition document by Will Martinez  
• Transition document by Vered Doctori  
• OSL information 

• Coordinate special events and work closely with the president to improve the chapter’s performance in the different areas of operation.   

• Coordinate large EWB events (workshops, conferences, special events) including managing volunteers, and coordinate responsibilities between the activities, membership, and the PR officers.  
• Represent EWB at formal events as needed  
• Coordinate tasks with the President 
• Attend officer meetings 
• Attend general meetings  
• Meet with the president and advisors in additional meetings to plan strategy 
• Plan kick-off and team build-up activities during early fall quarter  
• Plan annual officers retreat with the president  

• 3-5 hours a week; can be more depending on scheduled events. 

• None

• Recruit new members and maintain membership records in the chapter.   
• Coordinate communication between officers and the general members via the listserv  

• Create and maintain an official paid members email list and a general members email list (usually both lists are combined when sending out emails) 
• Prepare active members list to EWB-USA and coordinate with president to update EWB-USA in spring and fall quarters (including address, email, phone #, and major) 
• Coordinate with the treasurer to make sure people have paid their dues and that we have an accurate record of it 
• Make sure paid members have registered on the EWB-USA website but have paid EWB-UCSB membership fees 
• Attend officers meetings to provide general beneficial input into the working of the organization 
• Maintain department contact person list for distributing e-mails to all students  
• Send out emails to the members list, by collecting information from officers at officer meetings and via email (information is usually combined so that a lot of info can go out at once, unless information needs to be dispersed in a timely fashion) 
• Respond to member emails concerning events and club info in a friendly and timely manner 
• Create sign-up sheets for the organization email list and the different projects to be set out at general meetings for newcomers to sign-up on 
• Create an officers phone list to be circulated among the officers 
• Coordinate participation at UCSB/OSL tabling activities (engineering week, fall activities fair, reunion, spring insight etc.) 

• Maintain financial records and monitor chapter's financial status  

• Maintain financial records via the OSL account 
• Reimburse officers/students for chapter related expenses 
• Make deposits 
• Maintain donations records 
• Assist the president/project managers in setting up the budget for the year and determining the chapter's financial plans for the year. 
• Tracking of budget during the year and reporting to officers 
• Attend bio-weekly officers meetings  
• Collect money at the end of fund raising events 
• Member of fundraising committee  
• Collect membership fees and communicate with membership coordinator  
• Register the chapter with OSL every fall  
• Register the chapter with EWB-USA every fall 

• Bi-Weekly meetings (1 hour) 
• Other responsibilities (1-2 hours per week) 

• EWB-USA Student Finances v1.0 
• OSL account information  
• Donor’s database  

• Oversee administrative, secretarial, and clerical duties of the chapter 

• Organize bi weekly officers meeting (include scheduling, reserving a room, and calling for the meetings)  
• Recording minutes including discussions, action items and decision made during the officers meetings  
• Keep a copy of the minutes 
• Distributing the minutes afterwards in a timely manner by e-mail to all officers 
• Follow-up with officers on any open action items from the last officer’s meetings 
• Attend bio-weekly officers meetings  
• Help with organizing events as needed  

• Bi-weekly officer’s meetings (1 hour) 
• Other responsibilities (1 hour per week) 

• None

• Maintain EWB's great public image and to promote the organization to the campus and wider Santa Barbara community.  

• Maintain a database of supporters, friends, and collaborators of EWB.  
• Organize and manage yearly current and potential supporters. 
• Serve as liaison between campus/community organizations and EWB. 
• Sit on the fundraising committee, and work with FC to keep track of donors and contacts. 
• Prepare (or oversee preparation of) newsletters and other printed materials (with the help of communications coordinator) 
• Publicize meetings and events (with the help of communications coordinator) 
• Serve as spokesperson in print, TV, and radio media. 
• Attend officer meetings. 

• Attend the monthly general meeting and the biweekly officer meetings (1hr each) 
• From 2-20 hours/week, depending on scheduled events, on average 3-4 per week  

• Donor’s database
• Postnatal supporter’s database

• Oversee the chapter fundraising activities of the committee and the project teams.  

• Oversee the fundraising efforts of the chapter in collaboration with the treasurer and the president  
• Coordinate time/room for fundraising meetings 
• Write up and send out meeting minutes 
• Research possible grants to apply for 
• Write and submit grant proposals 
• Make contacts with faculty/individuals to support EWB financially 
• Help project teams plan tostada sales or other fundraising events  

• Bi-weekly officer’s meetings (1 hour) 
• Other responsibilities (2-3 hour per week) 

• Donor’s database  
• Fundraising materials  
• How to plan a tostada sale 

• Assist with chapter fundraising activities of the committee and the project teams.  

• Attend fundraising committee meetings  
• Make contacts with faculty/individuals to support EWB financially 
• Help project teams plan tostada sales or other fundraising events  
• Organize fundraising workshops to team members  
• Help the fundraising committee chair with some tasks as needed  

• Bi-weekly committee’s meetings (1 hour) 
• Other responsibilities (1-2 hour per week) 

• Donor’s database  
• Fundraising materials  
• How to plan a tostada sale

• Communicate about EWB-UCSB activities effectively and in a timely manner  

• Prepare fliers for events  
• Write newsletters three times a year  
• Advertise activities location and time 
• Send updates to the web master  
• Assist the PR chair as needed  

• Up to 2 hours / week, depends on schedule of events  

• Flyer samples  
• Newsletter sample  

• Maintain and upgrade the chapter’s web site and electronic files  

• Update the news web page as needed  
• Update the events web page as needed 
• Update the officers contact information as they change  
• Communicate with other officers about updates  
• Upgrade the web site as needed (add pages, pictures, etc.)  
• Maintain the file share  

• Web updates: 1 hour / week 

• Officers Procedures Document  

• Coordinate and oversee chapter general meetings and social activities.  

• Determine monthly general meeting dates  
• Schedule guest speakers or project presentations  
• Reserve room and media equipment fro the meetings.  
• Coordinate refreshments for general meeting  
• Organize social events for the chapter as happy hours and potlucks  

• Bi-weekly officer’s meetings (1 hour) 
• Prepare and attend general meetings (10 hours per quarter) 

• How to plan a general meeting document  

• Manage the local project efforts and facilitate the collaboration between SBCC students and EWB in an effort to increase the amount of interest and participation in EWB local projects. 

• Identify and propose local projects. 
• Attend meeting with local project teams  
• Announce local project opportunities to SBCC students. 
• Facilitate and organize SBCC students and EWB members during the implementation of local projects.  
• Establish and maintain contacts with clubs, programs, etc at SBCC, UCSB and locally. 
• Attend officer meetings. 

• 2-5 hours/wk meetings and organizational 
• 5-10 hours at project locations participating and facilitating 

• None